OT Monthly Payments using
Bank-to-Bank Electronic
Automated Clearing House (ACH)
To be included in the February 2nd (first business day after a Weekend/Holiday)
draw, we need your Authorization Form by noon on Thursday, January 29th.
For those who have signed up and currently have monthly auto payments set up from your bank, CANCEL THEM.
Thank you to the 25 of 48 Owners who have already enrolled!
draw, we need your Authorization Form by noon on Thursday, January 29th.
For those who have signed up and currently have monthly auto payments set up from your bank, CANCEL THEM.
Thank you to the 25 of 48 Owners who have already enrolled!
Safeguarding Owner Account Information. The following Electronic Banking Best Practices are in place and being adhered to in order ensure your account information security.
- No copy of your signed ACH form and voided check has been made.
- For the near term, less than 2 months, your signed ACH Authorization form (with voided check) is locked and stored on Olmos Tower property.
- Once ACH is fully operational, your signed ACH form and voided check will be shredded.
- None of your account information is stored on any OT computer in any form such as XLS or Google Sheets.
- If at some point you emailed any account information to the OT Manager, that information will also not be saved on any OT computer.
At the January 7, 2026, OT Board meeting, the Board approved a new Rule 15.8 (See below) implementing electronic (ACH) bank-to-bank debits for OT HOA payments. As a convenience, the debits will be made directly and securely from the Owner's bank to Rio Bank (OT's bank.)
Currently the OT Manager manually inputs over 95 checks per month. With growing fraud issues with paper checks, the banking industry is strongly moving towards the more secure way of using paperless electronic (ACH) debit transfers. Transitioning to electronic (ACH) debits for OT HOA payments will improve efficiency and security of OT's payment processing.
The following payments will be made via electronic debit. To be clear, owners will no longer pay their monthly fees by checks or arranged bank payments. The payments involved are:
1. Monthly HOA fees
2. Electricity and Gas (currently invoiced by Minol)
3. Other (e.g., yearly storage fees, guest room fees, and in-unit maintenance fees)
Note. If a guest room is being paid for by the non-Owner guest, a check is acceptable.
Check Service Fee. For those owners who do not arrange for the electronic (ACH) transfer, a $25 processing fee will be charged for each check that has to be processed manually.
Currently the OT Manager manually inputs over 95 checks per month. With growing fraud issues with paper checks, the banking industry is strongly moving towards the more secure way of using paperless electronic (ACH) debit transfers. Transitioning to electronic (ACH) debits for OT HOA payments will improve efficiency and security of OT's payment processing.
The following payments will be made via electronic debit. To be clear, owners will no longer pay their monthly fees by checks or arranged bank payments. The payments involved are:
1. Monthly HOA fees
2. Electricity and Gas (currently invoiced by Minol)
3. Other (e.g., yearly storage fees, guest room fees, and in-unit maintenance fees)
Note. If a guest room is being paid for by the non-Owner guest, a check is acceptable.
Check Service Fee. For those owners who do not arrange for the electronic (ACH) transfer, a $25 processing fee will be charged for each check that has to be processed manually.
ACH Authorization Form. (click this link to access form)
To implement the process, each Owner (only one name/signature required) must fill out the form and return it to the OT Building Manager. For owners of multiple units, only one form is needed per owner. That is, you do not need to fill out a form for each unit.
You have three options for completing the form.
1. Open the form using MS Word and type in your information and then print the form.
2. Print out the form and fill out by hand.
3. Pick up a copy of the blank form from the Mail Room and fill out by hand.
Once the form is filled out and printed:
1. Sign the form.
2. Attach a blank voided check of the checking account from which the monthly debits will be drawn.
3. Drop off or mail the signed form and voided check to the OT Building Manager (Attn: Manager, 700 E Hildebrand, SA TX 78212.)
To implement the process, each Owner (only one name/signature required) must fill out the form and return it to the OT Building Manager. For owners of multiple units, only one form is needed per owner. That is, you do not need to fill out a form for each unit.
You have three options for completing the form.
1. Open the form using MS Word and type in your information and then print the form.
2. Print out the form and fill out by hand.
3. Pick up a copy of the blank form from the Mail Room and fill out by hand.
Once the form is filled out and printed:
1. Sign the form.
2. Attach a blank voided check of the checking account from which the monthly debits will be drawn.
3. Drop off or mail the signed form and voided check to the OT Building Manager (Attn: Manager, 700 E Hildebrand, SA TX 78212.)
ACH Implementation Schedule. Monthly debits will begin as follows:
1. HOA fees will start March 1, 2026.
2. Electricity and Gas (Minol) and Other items (listed above) will start on March 7, 2026.
Owners may start electronic debits as early as February 1, 2026 by filling out and dropping off or sending in the above ACH Authorization form to the OT Building Manager by January 25, 2026.
ACH Confirmation. Owners will see a debit transaction from their bank showing the approved amount for both HOA (1st) and Electricity and Gas (Minol) and Other (7th.)
Notes:
1. If the 1st or 7th of any month lands on a Saturday, Sunday, or Holiday, the debit will take place on the first day business day after.
2. Monthly HOA invoices will no longer be sent.
3. Owners will continue to receive a monthly Electricity and Gas invoice from Minol reporting the amount that is being debited on the 7th of each month.
1. HOA fees will start March 1, 2026.
2. Electricity and Gas (Minol) and Other items (listed above) will start on March 7, 2026.
Owners may start electronic debits as early as February 1, 2026 by filling out and dropping off or sending in the above ACH Authorization form to the OT Building Manager by January 25, 2026.
ACH Confirmation. Owners will see a debit transaction from their bank showing the approved amount for both HOA (1st) and Electricity and Gas (Minol) and Other (7th.)
Notes:
1. If the 1st or 7th of any month lands on a Saturday, Sunday, or Holiday, the debit will take place on the first day business day after.
2. Monthly HOA invoices will no longer be sent.
3. Owners will continue to receive a monthly Electricity and Gas invoice from Minol reporting the amount that is being debited on the 7th of each month.
15.8. Monthly HOA Dues and Payments. Effective March 1, 2026, OT HOA requires electronic (ACH) bank-to-bank debits for the following payments:
1. Monthly HOA
2. Electric and Gas (as invoiced by Minol)
3. Others such as yearly storage, in-unit maintenance, guest room (guests can pay by check.)
For Owners who do not sign-up for electronic debit, a $25 processing fee per check will be charged.
1. Monthly HOA
2. Electric and Gas (as invoiced by Minol)
3. Others such as yearly storage, in-unit maintenance, guest room (guests can pay by check.)
For Owners who do not sign-up for electronic debit, a $25 processing fee per check will be charged.