OT Back Office Modernization

Goal: Decrease Olmos Tower HOA's Business Continuity risk.  

Plan:  Where possible and prudent, migrate the OT back office procedures to a paperless environment by April 1, 2026.

Initial Migration Areas:

• HOA Fees. Convert monthly HOA fees to ACH by March 1, 2026.
• Utility Payments. Convert Utility (Minol) Owner payments to ACH by March 7, 2026. 
• Utility Invoices.  Arrange for Owners to receive Utility invoices electronically from Minol for individual units by February 28, 2026. 
• OT Owners Invoices.  Convert owner payment of all miscellaneous fees such as Yearly Storage, Guest Room, and In-Unit Maintenance to ACH by March 7, 2026.
• ​Vendor Invoices.  Receive vendor invoices (where possible) Electronically by April 1, 2026.
• OT Vendor Invoice Payments.  Pay vendor invoices (where possible) Electronically by April 1, 2026.
• Guest Room Reservation Log.  OT building manager and doorman staff share an electronic guest room reservation log by January 20, 2026.